Application Letter
Part 1,2,3 and 4
What is Application Letter and it's purpose?
Application letter is a letter to express your interest in applying for a job. It is a letter to an institution or a company. So, it is written in a formal way and tone as well as clear in saying what the writer mean without any ambiguous meaning.
The objective of an application letter is to attract the attention of an employer. It acts as a cover letter for your resume and should provide enough personal information to convince the reader to grant you an interview. The qualifications you provide a potential employer should be included on your resume.
Structure
The application letter or now is also called 'cover letter', consists of several parts.
opening: Usually it starts with a sentence like this: ' I am writing to apply for the post of 'Editor' in your company as advertised in (name of media you see the vacancy ad) on (the date of the media, especially the printed one when they published the vacancy ad).
content: Normally it includes the information which shows your match to the requirement, education, experience and the reason for choosing such job plus the reason why they shoulf hire you).
closing: It ends with the statement on the necessary attachments and expression on looking forward to the next update on the process.
Job application letter tips
When preparing a job application letter, follow these tips to make sure your letter includes the information a hiring manager needs:
1. Emphasize your skills and abilities
An application letter is your opportunity to sell yourself as an excellent candidate for the open position. Include specific examples of situations in which you applied your experience, abilities and skills to benefit the organization.
2. Stay concise
Although it may be tempting to include a lot of detailed information about yourself, it is important to be concise. If a hiring manager receives a letter that is multiple pages, they may not take the time to read it.
3. Proofread the letter
Since this letter is serving as your first impression, you want to make sure It is as positive as possible. Make sure your letter does not have any grammatical or spelling errors to avoid a potentially negative first impression.
4. Review the job listing keywords
Most job postings will include certain skills and abilities that the hiring manager and supervisor want applicants to possess.
5. Send a letter for every position to which you apply
Unless a job posting specifically states not to send an application letter, it is smart to send one for each job to which you apply.
How to format an application letter
When writing an application letter for a job, follow these steps to make sure you include information about yourself and your professional experience that will appeal to a hiring manager:
1. Use a professional format
A job application letter should be more professional than a thank-you card or an email to a coworker or friend. The alignment of the document should include single spacing, one-inch margins and left alignment. It’s best to use a professional and traditional font, such as Times New Roman, in a size from 10 to 12 points. Try to keep your job application letter to one page. When a hiring manager reviews your job application letter, they will get their first impression of you as a potential employee, so take time to format it professionally and keep it concise.
2. Create the heading
Use a formal business heading for your job application letter. The heading should include your name and contact information, the date and the company name and address. If you send your job application letter via email, you can eliminate your name and contact information from the header and put it at the bottom of the email after the signature instead.
Example header:
Your name
Your city and ZIP code
Your phone number
Your email address
Date
Name of hiring manager or supervisor
Title of hiring manager or supervisor
Company name
Company physical address
By including a professional and detailed heading, you can make it easier for the hiring manager to follow up with you regarding the position.
3. Address the letter to the hiring manager
In your research, try to find the name of the person reviewing applications for the job. Address your letter to this person with a common business greeting, such as “Dear Mr./Ms.” and their last name. If you’re unable to find their preferred gender pronouns (she/her, them/they) of the individual reviewing your application, you can use “Dear [first and last name]” or “Dear Hiring Manager.”
How to write an application letter
1. Review information about the company and position
2. Open the letter by describing your interest
3. Outline your experience and qualifications
4. Include aspects of your personality
5. Express appreciation
6. Close the letter
exercise
pt1
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